Advancement Communications Master Calendar

FY ’21 Blocks by Execution Date – Fiscal Year ’22 FY ’23

Strategic Communications & Marketing
Alumni Relations
Annual Giving
Donor Relations
Principal Gifts
Special Events
Other
Important Date/FYI
Jul ’21
FY22 Annual Giving Anniversary Mailing Jul 1 – Jul 31
Annual Giving
 
7/1/21 through 7/31/21
Design
Digital
Writing

UF Loyal Impact Report Jul 1 – Jul 31
Donor Relations
 
7/1/21 through 7/31/21
Design
Digital
Writing

Florida Gator Magazine Summer 2021 Jul 1 – Jul 31
Strategic Communications & Marketing
 
7/1/21 through 7/31/21
Design
Digital
Writing

GNN - July 2021 Jul 9
Strategic Communications & Marketing
 
7/9/21
Design
Digital
Writing

Vickers Celebration Jul 24
VP & Campaign Events
 
7/24/21
Design
Digital
Writing

All Staff Jul 24
VP & Campaign Events
 
7/24/21
Design
Digital
Writing

Aug ’21
DAF Mailer Aug 1 – Aug 31
Estate & Gift Planning
 
8/1/21 through 8/31/21
Design
Digital
Writing

IRA Mailer Aug 1 – Aug 31
Strategic Communications & Marketing
 
8/1/21 through 8/31/21
Design
Digital
Writing

MFOS Newsletter Aug 1 – Aug 31
Student Affairs & University Initiatives
 
8/1/21 through 8/31/21
Design
Digital
Writing

FY22 Membership Materials Aug 1 – Aug 31
Annual Giving
 
8/1/21 through 8/31/21
Design
Digital
Writing

FY22 Lapsed Mailing Aug 1 – Aug 31
Annual Giving
 
8/1/21 through 8/31/21
Design
Digital
Writing

FY22 Fall MFOS Mailing Aug 1 – Aug 31
Annual Giving
 
8/1/21 through 8/31/21
Design
Digital
Writing

FY22 Fall Consecutive Givers Copy Aug 1 – Aug 31
Annual Giving
 
8/1/21 through 8/31/21
Design
Digital
Writing

GNN - August 21 Aug 6 – Aug 11
Strategic Communications & Marketing
 
8/6/21 through 8/11/21
Design
Digital
Writing

FY22 Swamp Swag Subscription Box Aug 17
Annual Giving
 
8/17/21
Design
Digital
Writing

Real Estate Mailer Aug 18 – Sep 27
Estate & Gift Planning
 
8/18/21 through 9/27/21
Design
Digital
Writing

Rise Aug 24
Strategic Communications & Marketing
 
8/24/21
Design
Digital
Writing

Sep ’21
Gratitude Tour Gifts - PG Donors Sep 1 – Sep 27
Strategic Communications & Marketing
 
9/1/21 through 9/27/21
Design
Digital
Writing

UF BOT Meeting Sep 1 – Sep 30
VP & Campaign Events
 
9/1/21 through 9/30/21
Design
Digital
Writing

Staff Campaign Celebration Sep 2
VP & Campaign Events
 
9/2/21
Design
Digital
Writing

GNN - September 21 Sep 3 – Sep 8
Strategic Communications & Marketing
 
9/3/21 through 9/8/21
Design
Digital
Writing

GNT - Florida v. Florida Atlantic Sep 4
Alumni Relations
 
9/4/21
Design
Digital
Writing

GNT - Florida v. USF Sep 11
Alumni Relations
 
9/11/21
Design
Digital
Writing

Top 5 US News AG Campaign Sep 15 – Sep 30
Annual Giving
 
9/15/21 through 9/30/21
Design
Digital
Writing

MFOS Anniversary Reception Sep 17
VP & Campaign Events
 
9/17/21
Design
Digital
Writing

UFF Fall Board Sep 17
Principal Gifts
 
9/17/21
Design
Digital
Writing

Alabama Beat T Sep 17
Annual Giving
 
9/17/21
Design
Digital
Writing

Day of Gratitude Sep 17
Donor Relations
 
9/17/21
Design
Digital
Writing

Evening of Gratitude Reception Sep 17
Donor Relations
 
9/17/21
Design
Digital
Writing

MFOS Tailgate Sep 18
VP & Campaign Events
 
9/18/21
Design
Digital
Writing

GNT - Florida v. Alabama Sep 18
Alumni Relations
 
9/18/21
Design
Digital
Writing

Wells Fargo Homecoming Video Sep 24
Alumni Relations
 
9/24/21
Design
Digital
Writing

Tennessee Beat T Sep 24
Alumni Relations
 
9/24/21
Design
Digital
Writing

GNT - Florida v. Tennessee Sep 25
Alumni Relations
 
9/25/21
Design
Digital
Writing

Chomp the Block 2021 Sep 28
Annual Giving
 
9/28/21
Design
Digital
Writing

FY22 Fall Presidential Mailing Sep 30
Annual Giving
 
9/30/21
Design
Digital
Writing

Oct ’21
GNN - October 21 Oct 6
Strategic Communications & Marketing
 
10/6/21
Design
Digital
Writing

Vanderbilt Beat T-Shirt Oct 7
Annual Giving
 
10/7/21
Design
Digital
Writing

FY22 Membership Homecoming "Flashback" Campaign Oct 7
Annual Giving
 
10/7/21
Design
Digital
Writing

ABA Reunion Weekend Oct 8 – Oct 10
Alumni Relations
 
10/8/21 through 10/10/21
Design
Digital
Writing

GNT - Florida v. Vanderbilt Oct 9
Alumni Relations
 
10/9/21
Design
Digital
Writing

40 Gators Under 40 Applications Open Oct 13
Alumni Relations
 
10/13/21
Design
Digital
Writing

GG+A / CASE Currents Ad Oct 14
Strategic Communications & Marketing
 
10/14/21
Design
Digital
Writing

Wertheim Lab Dedication Photo and Video Oct 16
Strategic Communications & Marketing
 
10/16/21
Design
Digital
Writing

Florida Gator Magazine Fall 2021 Oct 18
Strategic Communications & Marketing
 
10/18/21
Design
Digital
Writing

All Staff Oct 21
VP & Campaign Events
 
10/21/21
Design
Digital
Writing

Fall 2021 UFAN E-newsletter Article Oct 25
Estate & Gift Planning
 
10/25/21
Design
Digital
Writing

GNT - Florida v. Georgia JAX Oct 30
Alumni Relations
 
10/30/21
Design
Digital
Writing

FY22 Q2 Bat Email Campaign Oct 31
Annual Giving
 
10/31/21
Design
Digital
Writing

Nov ’21
Grand Guard 2021: Postponement Communications Nov 1
Alumni Relations
 
11/1/21
Design
Digital
Writing

2021 Holiday Card for Gift Planners Nov 1
Estate & Gift Planning
 
11/1/21
Design
Digital
Writing

Georgia Beat T-Shirt Nov 1
Annual Giving
 
11/1/21
Design
Digital
Writing

Grand Guard Reunion Email - Survey Nov 10
Alumni Relations
 
11/10/21
Design
Digital
Writing

Giving Day: Save-the-date Website Language Nov 10
Annual Giving
 
11/10/21
Design
Digital
Writing

UFAN Fall eNewsletter 2021 Nov 10
Estate & Gift Planning
 
11/10/21
Design
Digital
Writing

MFOS First Gen Day Nov 10
Student Affairs & University Initiatives
 
11/10/21
Design
Digital
Writing

GNN - November 21 Nov 10
Strategic Communications & Marketing
 
11/10/21
Design
Digital
Writing

Recruitment & Retention Materials Update Nov 10
Talent Management
 
11/10/21
Design
Digital
Writing

FY22 Fall Unit Mailing Nov 10
Annual Giving
 
11/10/21
Design
Digital
Writing

40 Gators Under 40 - Social Media Collateral & Toolkit Nov 10
Alumni Relations
 
11/10/21
Design
Digital
Writing

SUAH: Gator Nation Giving Day VIP Custom Mailer Box Nov 10
Annual Giving
 
11/10/21
Design
Digital
Writing

SUAH: Gator Nation Giving Day DO Materials Nov 10
Annual Giving
 
11/10/21
Design
Digital
Writing

Veterans Day ROTC Campaign Nov 11
Annual Giving
 
11/11/21
Design
Digital
Writing

Grateful Gator Day 2021 Video Nov 12
Donor Relations
 
11/12/21
Design
Digital
Writing

FY22 Subscription Box Campaign – Winter Box Nov 12
Annual Giving
 
11/12/21
Design
Digital
Writing

Legacy Society Impact Report 2021 Nov 12
Estate & Gift Planning
 
11/12/21
Design
Digital
Writing

SUAH: Gator Nation Giving Day Vintage Letterman – VIP Giveaway & Felt Pennant Nov 12
Annual Giving
 
11/12/21
Design
Digital
Writing

GNT - Florida v. Samford Nov 13
Alumni Relations
 
11/13/21
Design
Digital
Writing

Rise Nov 18
Strategic Communications & Marketing
 
11/18/21
Design
Digital
Writing

Give Miami Day Nov 18
Estate & Gift Planning
 
11/18/21
Design
Digital
Writing

FSU Beat T Nov 19
Annual Giving
 
11/19/21
Design
Digital
Writing

Grateful Gator Day 2021 Emails Nov 24
Strategic Communications & Marketing
 
11/24/21
Design
Digital
Writing

GNT - Florida v. Florida State Nov 27
Alumni Relations
 
11/27/21
Design
Digital
Writing

Dec ’21
Bowl Graphics Dec 1 – Dec 31
Alumni Relations
 
12/1/21 through 12/31/21
Design
Digital
Writing

GNN - December 21 Dec 1
Strategic Communications & Marketing
 
12/1/21
Design
Digital
Writing

UF BOT Meeting Dec 2
Principal Gifts
 
12/2/21
Design
Digital
Writing

AERs Dec 2
Donor Relations
 
12/2/21
Design
Digital
Writing

IRA Email Blast Dec 3
Estate & Gift Planning
 
12/3/21
Design
Digital
Writing

Stock/Securities Email Blast Dec 8
Estate & Gift Planning
 
12/8/21
Design
Digital
Writing

FY22 Fall Tradition Keeper Dec 8
Annual Giving
 
12/8/21
Design
Digital
Writing

Fall STAT to Alumni Member Grad Pack Campaign Dec 9
Annual Giving
 
12/9/21
Design
Digital
Writing

UFAA Holiday Email Design Dec 10
Alumni Relations
 
12/10/21
Design
Digital
Writing

Holiday E-Card Graphic Dec 10
Principal Gifts
 
12/10/21
Design
Digital
Writing

TJM Gratitude/Impact EOY Email & Card Dec 15
Donor Relations
 
12/15/21
Design
Digital
Writing

Q2 Membership Campaign Dec 15
Annual Giving
 
12/15/21
Design
Digital
Writing

UFAN Holiday Email Graphics Dec 15
Estate & Gift Planning
 
12/15/21
Design
Digital
Writing

Legacy Society Birthday Card 2022 Dec 16
Estate & Gift Planning
 
12/16/21
Design
Digital
Writing

Florida Gator Magazine Winter 2022 Dec 17 – Jan 31
Strategic Communications & Marketing
 
12/17/21 through 1/31/22
Design
Digital
Writing

FY22 CYE Email Campaign Dec 31
Annual Giving
 
12/31/21
Design
Digital
Writing

Jan ’22
GNN - January 22 Jan 7
Strategic Communications & Marketing
 
1/7/22
Design
Digital
Writing

UFAA Brick Unveiling Ceremony Invitation Jan 19
Alumni Relations
 
1/19/22
Design
Digital
Writing

All Staff Meeting Jan 20
Strategic Communications & Marketing
 
1/20/22
Design
Digital
Writing

Legacies Donor Story & Impact Story Jan 24
Estate & Gift Planning
 
1/24/22
Design
Digital
Writing

Stand Up and Holler 2022 Giving Day Video Promo Jan 27
Annual Giving
 
1/27/22
Design
Digital
Writing

SUAH: Gator Nation Giving Day Notebook & Stickers Jan 27
Annual Giving
 
1/27/22
Design
Digital
Writing

Spring 2022 Parent and Family Philanthropy Council (PFPC) meeting Jan 28
Student Affairs & University Initiatives
 
1/28/22
Design
Digital
Writing

Student Health Center proposal Jan 31
Principal Gifts
 
1/31/22
Design
Digital
Writing

Feb ’22
UFAN E-Newsletter Feb 1
Estate & Gift Planning
 
2/1/22
Design
Digital
Writing

GNN - February 22 Feb 1
Strategic Communications & Marketing
 
2/1/22
Design
Digital
Writing

WPB IBM Announcement Feb 7
VP & Campaign Events
 
2/7/22
Design
Digital
Writing

Stand Up and Holler 2022 Giving Day Emails Feb 18
Strategic Communications & Marketing
 
2/18/22
Design
Digital
Writing

International Gator Day Feb 18
Alumni Relations
 
2/18/22
Design
Digital
Writing

AI Webinar Graphics Feb 22
Alumni Relations
 
2/22/22
Design
Digital
Writing

Rise Feb 24
Strategic Communications & Marketing
 
2/24/22
Design
Digital
Writing

UFAA Spring Board Meeting Feb 25 – Feb 26
Alumni Relations
 
2/25/22 through 2/26/22
Design
Digital
Writing

Giving Day 2022 Feb 27
Annual Giving
 
2/27/22
Design
Digital
Writing

Legacy Society Welcome Package Feb 27
Estate & Gift Planning
 
2/27/22
Design
Digital
Writing

CASE Recruitment Feb 28
Talent Management
 
2/28/22
Design
Digital
Writing

Mar ’22
Alumni Volunteer Leadership Conference Mar 4 – Apr 2
Alumni Relations
 
3/4/22 through 4/2/22
Design
Digital
Writing

GNN - March 22 Mar 4
Strategic Communications & Marketing
 
3/4/22
Design
Digital
Writing

UFF Board Print Collateral Handbook & Addendum Mar 4
Principal Gifts
 
3/4/22
Design
Digital
Writing

Academy of Golden Gators Mar 5
VP & Campaign Events
 
3/5/22
Design
Digital
Writing

DSIT Celebration Mar 5
VP & Campaign Events
 
3/5/22
Design
Digital
Writing

UFF Spring Board Mar 11 – Mar 5
Principal Gifts
 
3/11/22 through 3/5/22
Design
Digital
Writing

Spring Swamp Swag Subscription Box Mar 14 – Apr 30
Annual Giving
 
3/14/22 through 4/30/22
Design
Digital
Writing

Q3 Membership Appreciation Week Mar 15
Annual Giving
 
3/15/22
Design
Digital
Writing

Gator Gatherings Graphics 2022 Mar 16
Alumni Relations
 
3/16/22
Design
Digital
Writing

STAT Beat ‘Em All Shirt (Orange and Blue Game) Mar 23
Annual Giving
 
3/23/22
Design
Digital
Writing

Summer Legacies Donor Story & Impact Story Mar 31
Estate & Gift Planning
 
3/31/22
Design
Digital
Writing

Apr ’22
GNN - April 22 Apr 6
Strategic Communications & Marketing
 
4/6/22
Design
Digital
Writing

Florida Gator Magazine - Spring 2022 Apr 6
Strategic Communications & Marketing
 
4/6/22
Design
Digital
Writing

Orange and Blue Tailgate Apr 14
Alumni Relations
 
4/14/22
Design
Digital
Writing

40 Gators Under 40 Awards Apr 16
Alumni Relations
 
4/16/22
Design
Digital
Writing

UF BOT Meeting Apr 21
Strategic Communications & Marketing
 
4/21/22
Design
Digital
Writing

Tradition Keeper Log-In Days Apr 21 – Apr 22
Annual Giving
 
4/21/22 through 4/22/22
Design
Digital
Writing

Gator100 Apr 22
VP & Campaign Events
 
4/22/22
Design
Digital
Writing

FY22 STAT Preview Luggage Tag Apr 22
Annual Giving
 
4/22/22
Design
Digital
Writing

FY22 STAT Preview Button Apr 25
Annual Giving
 
4/25/22
Design
Digital
Writing

FY22 OLSA Ceremony Apr 25
Annual Giving
 
4/25/22
Design
Digital
Writing

All Staff Meeting Apr 26
Strategic Communications & Marketing
 
4/26/22
Design
Digital
Writing

May ’22
Administrative Professionals Retreat May 5
Talent Management
 
5/5/22
Design
Digital
Writing

GNN - May 22 May 5
Strategic Communications & Marketing
 
5/5/22
Design
Digital
Writing

DEI Awards Reception Script May 6
Alumni Relations
 
5/6/22
Design
Digital
Writing

DEI Awards Program & Nametags May 6
Alumni Relations
 
5/6/22
Design
Digital
Writing

F-Book May 10
Annual Giving
 
5/10/22
Design
Digital
Writing

Talent Acquisition Social Media Graphics May 10
Talent Management
 
5/10/22
Design
Digital
Writing

Kuhns 2022 Impact Report May 13
Principal Gifts
 
5/13/22
Design
Digital
Writing

Rise May 19
Strategic Communications & Marketing
 
5/19/22
Design
Digital
Writing

UFAA Summer Board Meeting May 20
Alumni Relations
 
5/20/22
Design
Digital
Writing

AI Professional Development Membership Perk May 23
Alumni Relations
 
5/23/22
Design
Digital
Writing

Welcome to the Gatorhood 2022 May 27
Alumni Relations
 
5/27/22
Design
Digital
Writing

FY23 Anniversary Mailing May 27
Annual Giving
 
5/27/22
Design
Digital
Writing

UFAN Newsletter May 27
Estate & Gift Planning
 
5/27/22
Design
Digital
Writing

UFAN College Unit Story May 27
Estate & Gift Planning
 
5/27/22
Design
Digital
Writing

Jun ’22
Q4 Summer Box Campaign Jun 1
Annual Giving
 
6/1/22
Design
Digital
Writing

Presidents Council/Legacy Society Impact Report Jun 1 – Jun 30
Donor Relations
 
6/1/22 through 6/30/22
Design
Digital
Writing

GNN - June 22 Jun 3
Strategic Communications & Marketing
 
6/3/22
Design
Digital
Writing

Executive Board Stewardship Gift Jun 8
Donor Relations
 
6/8/22
Design
Digital
Writing

AGG Photobooks Jun 9
Donor Relations
 
6/9/22
Design
Digital
Writing

Charitable Gift Annuities Email 2022 Jun 9
Estate & Gift Planning
 
6/9/22
Design
Digital
Writing

UFAA BOD Handbook Jun 10
Alumni Relations
 
6/10/22
Design
Digital
Writing

Campaign Impact Report 2022 Jun 10
Strategic Communications & Marketing
 
6/10/22
Design
Digital
Writing

STAT Member T-Shirt Design Jun 15
Annual Giving
 
6/15/22
Design
Digital
Writing

UF BOT Meeting Jun 16
Strategic Communications & Marketing
 
6/16/22
Design
Digital
Writing

Rise Jun 21
Strategic Communications & Marketing
 
6/21/22
Design
Digital
Writing

UFF Executive Board Retreat Jun 22 – Jun 25
Principal Gifts
 
6/22/22 through 6/25/22
Design
Digital
Writing

BEAT Stickers 2022 Jun 30
Alumni Relations
 
6/30/22
Design
Digital
Writing